You see articles on tips on how to increase your productivity all the time. It’s one of our society’s obsessions. Working harder is a good thing, right? Well, the better way is to think of productivity as working smarter!
We prefer the more positive way to see these tips — think of them as advice to on how to be more focused and relaxed. The faster you get your job done, the more time you’ll have for yourself. It makes sense to spend less time and effort on a task, as long as it’s done correctly.
Just don’t let it get too out of hand. Do things that’ll save you time, and don’t slack off. Balance is the key here, as it is with everything.
With that in mind, we’d like to share our 5 easy tips to be more productive;
Before you start something, whether it’s a task at work or school, make sure you have a plan first. There has to be a specific goal involved, and that’s what you’re aiming for with every step that you do. So plan out all the steps, first.
It could be as easy as planning it out right there when you start, if the task is a familiar one. If it’s not, that’s ok. You can plan out the work after you’ve finished it and have some experience. That way, the next time should go much smoother.
Having a plan doesn’t have to be for just one particular job. You can plan for the whole work week if you want. If you can do that, your productivity should go through the roof. You’ll have more time to relax afterwards, if you want.
You know those deadlines your boss sets? One of the ways you can get more productive is by setting your own deadlines for a task. It’s sort of like challenging yourself. Something needs to be done in two hours? Go for an hour and 45 minutes. Even if you might not finish it then, going for it might let you hit your bosses’ target.
In making a self-imposed deadline, you will also find little ways of doing it that might help you work faster. With repetition, the easier it is to get the task done. This would mean that the deadline gets hit more often. Soon you’re doing that 2-hour task (or something similar) in an hour and 45 minutes easily. Maybe then you can think of getting it down to an hour and 30!
This is another time trick that should let you finish your tasks really quickly without even noticing it. This rule is pretty simple – do whatever tasks that need doing that can be done in 2 minutes or less right away.
Say you’ve got a big project to do. If there’s something you can do really quickly, like sort through a list, or send out a few emails, then do that immediately. When all the really easy tasks are done, you can then concentrate on the more complicated stuff. Doing those things first will be quicker than going back to do them later.
You know how people like to brag at how good they are at multitasking? That they can do two or more things at once, and do them well? Do you notice that some work ads look for this as a trait in people they want to hire? Well, according to many leading psychologists, multitasking is something that is actually bad for productivity.
It’s better to do one undertaking at a hundred percent, than two tasks at fifty. When you concentrate on one task wholeheartedly, you make sure it’s done right. If you do two tasks and there are mistakes, it takes more time to have to go back and do them again. The studies show that multitasking can be a distraction, so make sure you do your work properly instead.
Now this is our favorite part of all the tips we’ve given so far. And it’s in-line with what we’ve been preaching as well. One thing you can do to increase your productivity is take a break – once in a while! Like we said earlier: don’t slack off. Instead, if you find that you’re tired, or have reached a roadblock, take a quick 10 minute break or so.
Go out and take a walk and come back with fresh eyes to tackle the problem. Or grab your Bose® QuietComfort® 25s and listen to some soothing music for your mind. Once your brain has untangled itself, you can go back to trying all the other tips we’ve given you. There are plenty of things you can do, but the important thing is to get focused. See, being productive isn’t too bad, right?
What do you do to make yourself more productive? You probably have your own tips, so why not share them with us in the comments section down below.
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